Constitution

Constitution

SOMERSET PARK NEIGHBOURHOOD WATCH (SP Watch)

CONSTITUTION

  1. Definitions

“Committee” means the office-bearers of the SP Watch, viz the Chairperson, Vice-Chairperson, Secretary, Treasurer, Patrollers, who constitute the managing body for such Neighbourhood Watch.

“Community Police Forum” (CPF) means the Community Police Forum established in terms of the SA Police Service Act for the Durban North Police Station area.

“Dangerous weapon” means any object other than a firearm which is likely to cause serious bodily harm if it were used to commit an assault as defined by the Dangerous Weapons Act No 71 of 1968.

“SOMERSET PARK” means the area described and generally known as SOMERSET PARK and its immediate neighboring areas namely Umhlanga Ridge, The N2.

“Police” means the South African Police Service, the Metro Police of the City of Durban, the Law Enforcement officials of the City of Durban and any other public agency, the purpose of which is to abate or alleviate crime within SOMERSET PARK.

  1. Establishment

The SP Watch is hereby established in terms of this Constitution.

  1. Objects

The objects of the SP Watch are to:

  • Foster a spirit of public awareness within SOMERSET PARK regarding safety, crime prevention and the protection of families and their property.
  • to encourage the community to work closely with the Durban North Police and any other Police as defined.

(c)     to ensure that the SP Watch acts within the framework of the law.

(d) To assist the Police in any lawful manner in regard to the abatement, alleviation or prevention of crime in SOMERSET PARK.

(e) To work with closely with any private security service provider operating in the area with the intention to fulfill the above objectives.

  1. Accountability

The SP Watch is accountable in the first instance to the South African Police Service and secondly to the Durban North Community Police Forum.

  1.          Membership
  • Membership of the SP Watch is open to any ratepayer or resident of the area defined in 1 ‘Definitions’ above, irrespective of political or any other affiliation.
  • The details of all members of the SP Watch shall be kept in a register and updated annually. The Register must contain the name, address and telephone details of each member together with the Indemnity Form signed by that member.
  1. Nature and Liability of the SP Watch
  • The SP Watch is a voluntary, non-profit association, does not have any juristic personality and as such does not incur any liability for the acts or omissions of any of its members.
  • Each member of the SP Watch upon application to join shall sign an Indemnity in the Form attached hereto as Annexure A.
  • It is clearly understood that members of the Neighbourhood Watch will act within the parameters of the law and if the situation arises, will subscribe to the relevant provisions of the Criminal Procedure ACT 51 OF 1977. Should a member carry a firearm or Dangerous Weapon in the course of any duty or function of the Neighbourhood Watch, he or she shall be liable for all consequences relating from the carrying of such firearm or Weapon and its use.
  1. Structure and Meetings

There will be a Committee member meeting, as defined, which will meet every second month and an Annual General Meeting will be held during the second quarter of each year. The committee shall call member meetings from time to time with no shorter than 3 days notice. A quorum will be achieved should 50% of the members or committee be present. Any decision made at previous meetings may be reversed and decisions are effective and executable immediately unless a specific date is set.

  1. Logos, ID’s and Letterheads

The SP Watch may design and use its own logo and a letterhead complementing its aims and objectives: Provided that such design shall not be offensive, insulting, nor bring the Community Police Forum or the South African Police Service into disrepute or be similar to the logo and letterhead of the South African Police Service.

Members shall identify themselves as SP watch members by using any of the Following means:

  • The use of SP watch Lettering or Logo’s appointed on the side, front or rear of their vehicles:
  • The use of Pre-printed SP Watch Calling cards.
  • The use of Printed ID cards that do not resemble any SAPS form of Identification.
  1. Finances
  • There shall be no membership fee to join the SP SP Watch may receive funds from the Durban North SAPS Community Police Forum (CPF) for financing equipment and/or administrative costs. The Neighbourhood Watch may undertake fund raising from time to time to finance the activities and may accept donations and gifts from any legal source provided that these assets or cash are used for the objects / activities and interests of SP Watch or the greater community.
  • The SP Watch will when dealing with cash cause to be managed, a set of books which shall be subject to annual audit or certified reconciliation, as the Committee may decide, and in which shall be recorded all transactions to do with income and expenditure in terms of funds acquired in terms or paragraph (a) above.
  • Any equipment purchased in terms of paragraph (a) above shall be issued to members who shall be accountable for the safe-keeping of any such equipment which may be placed in their care for their use and will revert to the Durban North CPF should the SP watch dissolve.
  • The SP Watch shall make available financial records should the CPF or SAPS require.
  1. Misconduct
  • Any member who brings the SP Watch into disrepute or who commits any crime or causes any damage to another in the course of his or her duties shall be charged with misconduct and in the case of a criminal act the South African Police Service shall, notwithstanding any action taken by the Neighbourhood Watch, investigate and deal with the matter in accordance with the law relating to that criminal act.
  • A charge of misconduct shall be specified by the Chairperson of the SP Watch and be delivered in writing to the member concerned.
  • The Chairperson of the SP Watch shall thereupon and with fair notice or quorum convene a panel of not less than 3 members to hear the matter and at such hearing the member concerned may produce evidence in his or her favour. The Chairperson may produce evidence against such member.
  • Thereafter the panel shall make a decision either to take no further action or to reprimand the member concerned or to dismiss the member concerned as a member of SP Watch.
  1. Dissolution
  • The Neighbourhood Watch may be dissolved by majority vote of a duly constituted meeting of members under the Chairmanship of the Durban North Community Police Forum or if this is not possible and independent person selected for that reason.
  • The Durban North Community Police Forum may decide to dissolve SP Watch should it no longer be functioning effectively.
  • In the event of the dissolution of the SP Watch, any funds in its possession standing to its credit in any banking account or any equipment shall be handed to and be placed in the custody of the Durban North Community Police Forum on the proviso that should the area start another watch, that these funds or assets be returned for that specific purpose.

SOMERSET PARK NEIGHBOURHOOD WATCH (SP Watch)

CONSTITUTION

  1. Definitions

“Committee” means the office-bearers of the SP Watch, viz the Chairperson, Vice-Chairperson, Secretary, Treasurer, Patrollers, who constitute the managing body for such Neighbourhood Watch.

“Community Police Forum” (CPF) means the Community Police Forum established in terms of the SA Police Service Act for the Durban North Police Station area.

“Dangerous weapon” means any object other than a firearm which is likely to cause serious bodily harm if it were used to commit an assault as defined by the Dangerous Weapons Act No 71 of 1968.

“SOMERSET PARK” means the area described and generally known as SOMERSET PARK and its immediate neighboring areas namely Umhlanga Ridge, The N2.

“Police” means the South African Police Service, the Metro Police of the City of Durban, the Law Enforcement officials of the City of Durban and any other public agency, the purpose of which is to abate or alleviate crime within SOMERSET PARK.

  1. Establishment

The SP Watch is hereby established in terms of this Constitution.

  1. Objects

The objects of the SP Watch are to:

  • Foster a spirit of public awareness within SOMERSET PARK regarding safety, crime prevention and the protection of families and their property.
  • to encourage the community to work closely with the Durban North Police and any other Police as defined.

(c)     to ensure that the SP Watch acts within the framework of the law.

(d) To assist the Police in any lawful manner in regard to the abatement, alleviation or prevention of crime in SOMERSET PARK.

(e) To work with closely with any private security service provider operating in the area with the intention to fulfill the above objectives.

  1. Accountability

The SP Watch is accountable in the first instance to the South African Police Service and secondly to the Durban North Community Police Forum.

  1.          Membership
  • Membership of the SP Watch is open to any ratepayer or resident of the area defined in 1 ‘Definitions’ above, irrespective of political or any other affiliation.
  • The details of all members of the SP Watch shall be kept in a register and updated annually. The Register must contain the name, address and telephone details of each member together with the Indemnity Form signed by that member.
  1. Nature and Liability of the SP Watch
  • The SP Watch is a voluntary, non-profit association, does not have any juristic personality and as such does not incur any liability for the acts or omissions of any of its members.
  • Each member of the SP Watch upon application to join shall sign an Indemnity in the Form attached hereto as Annexure A.
  • It is clearly understood that members of the Neighbourhood Watch will act within the parameters of the law and if the situation arises, will subscribe to the relevant provisions of the Criminal Procedure ACT 51 OF 1977. Should a member carry a firearm or Dangerous Weapon in the course of any duty or function of the Neighbourhood Watch, he or she shall be liable for all consequences relating from the carrying of such firearm or Weapon and its use.
  1. Structure and Meetings

There will be a Committee member meeting, as defined, which will meet every second month and an Annual General Meeting will be held during the second quarter of each year. The committee shall call member meetings from time to time with no shorter than 3 days notice. A quorum will be achieved should 50% of the members or committee be present. Any decision made at previous meetings may be reversed and decisions are effective and executable immediately unless a specific date is set.

  1. Logos, ID’s and Letterheads

The SP Watch may design and use its own logo and a letterhead complementing its aims and objectives: Provided that such design shall not be offensive, insulting, nor bring the Community Police Forum or the South African Police Service into disrepute or be similar to the logo and letterhead of the South African Police Service.

Members shall identify themselves as SP watch members by using any of the Following means:

  • The use of SP watch Lettering or Logo’s appointed on the side, front or rear of their vehicles:
  • The use of Pre-printed SP Watch Calling cards.
  • The use of Printed ID cards that do not resemble any SAPS form of Identification.
  1. Finances
  • There shall be no membership fee to join the SP SP Watch may receive funds from the Durban North SAPS Community Police Forum (CPF) for financing equipment and/or administrative costs. The Neighbourhood Watch may undertake fund raising from time to time to finance the activities and may accept donations and gifts from any legal source provided that these assets or cash are used for the objects / activities and interests of SP Watch or the greater community.
  • The SP Watch will when dealing with cash cause to be managed, a set of books which shall be subject to annual audit or certified reconciliation, as the Committee may decide, and in which shall be recorded all transactions to do with income and expenditure in terms of funds acquired in terms or paragraph (a) above.
  • Any equipment purchased in terms of paragraph (a) above shall be issued to members who shall be accountable for the safe-keeping of any such equipment which may be placed in their care for their use and will revert to the Durban North CPF should the SP watch dissolve.
  • The SP Watch shall make available financial records should the CPF or SAPS require.
  1. Misconduct
  • Any member who brings the SP Watch into disrepute or who commits any crime or causes any damage to another in the course of his or her duties shall be charged with misconduct and in the case of a criminal act the South African Police Service shall, notwithstanding any action taken by the Neighbourhood Watch, investigate and deal with the matter in accordance with the law relating to that criminal act.
  • A charge of misconduct shall be specified by the Chairperson of the SP Watch and be delivered in writing to the member concerned.
  • The Chairperson of the SP Watch shall thereupon and with fair notice or quorum convene a panel of not less than 3 members to hear the matter and at such hearing the member concerned may produce evidence in his or her favour. The Chairperson may produce evidence against such member.
  • Thereafter the panel shall make a decision either to take no further action or to reprimand the member concerned or to dismiss the member concerned as a member of SP Watch.
  1. Dissolution
  • The Neighbourhood Watch may be dissolved by majority vote of a duly constituted meeting of members under the Chairmanship of the Durban North Community Police Forum or if this is not possible and independent person selected for that reason.
  • The Durban North Community Police Forum may decide to dissolve SP Watch should it no longer be functioning effectively.
  • In the event of the dissolution of the SP Watch, any funds in its possession standing to its credit in any banking account or any equipment shall be handed to and be placed in the custody of the Durban North Community Police Forum on the proviso that should the area start another watch, that these funds or assets be returned for that specific purpose.